First Baptist Church Maryville Tennessee (FBCM)
Facilities Manager Job Description
Approved by the Human Resources Team
February 13, 2024
I. Principal Functions:
Maintain and oversee safe and functional church facilities, including all buildings and grounds on the main campus and the Mission House located near the main premises.
Assist church staff and members in effectively organizing and implementing events and activities that utilize church facilities (e.g., Kids Consignment Sale, the Longer Table, church-wide luncheons, Chili Cookoff, etc.).
II. Reports To: 1. The Facilities Supervisor and works closely with the Building and Grounds Team
III. General Requirements:
Have a meaningful, mature, personal relationship with our Lord and Savior, Jesus Christ.
Be an active member of a local church of the Christian faith. This church may or may not be FBCM.
High school graduate or equivalent required, with at least five years of experience in facilities maintenance including a working knowledge of electrical circuits and equipment, general carpentry, HVAC, plumbing, security systems and life safety codes.
Has experience with facilities repairs and maintenance; capable and willing to do and/or direct hands-on work.
Ability to lift or maneuver fifty pounds and to move, set-up, and take down tables, chairs, and other equipment.
Be a self-starter and possess strong interpersonal and organizational skills, with the ability to organize, prioritize, and handle multiple tasks with minimum direction.
Serve with integrity and accountability for scheduled work hours and expenses.
Possess the ability to communicate clearly both orally and via email and establish effective working relationships with a variety of volunteers, co-workers, pastoral staff, and vendors/contractors.
Possess basic working knowledge of computer systems with the ability to learn and use church management software programs.
Prepare Requests for Proposals from outside vendors and contractors.
Follow the church’s Employee Handbook and Church Staff covenant.
Attend all staff meetings.
Arrive promptly for scheduled work hours.
Pass drug test and background and credit checks.
IV. Primary Duties and Responsibilities:
Maintain the church facilities in compliance with all applicable local, state, and federal government codes, coordinate all scheduled inspections required by all regulatory agencies of the local, state, and federal governments.
Work with the Nursery School Director to ensure that all Nursery School-related regulatory inspections/audits will pass at any given time.
Regularly inspect the church premises for areas of concern and needing action, including, but not limited to, facilities, equipment, grounds, lighting, HVAC, air handlers, boilers, roof leaks, etc.
Perform maintenance, safety, and management tasks of buildings, equipment, and grounds to ensure proper functionality and safety of all facilities.
In coordination with the Facilities Supervisor, develop effective and appropriate plans for preventative maintenance and repair.
In coordination with the Facilities Supervisor, prioritize maintenance needs to minimize facility loss/down time. Perform a monthly maintenance priority assessment.
Maintain a work order list of needed repairs. Record dates when repairs are completed and by whom.
Perform minor repairs as needed to doors, windows, cabinets, floors, ceilings, plumbing, lighting, electrical, and HVAC.
Perform touchup painting and make cosmetic repairs.
Maintain a labeling system for all electrical components (e.g., breaker panels, outlets, light switches, fire exits, etc.).
Ensure proper labeling, handling, and storage of chemicals.
Coordinate seasonal and cyclical maintenance of HVAC equipment (e.g., filter replacement and maintenance of records on all HVAC units).
Assist the Facilities Supervisor, Building and Grounds Team, and the Administrative Council in preparing and presenting an annual facilities budget to the Finance Team.
Purchase parts, supplies, and services in accordance with approved policies and to optimize financial resources.
Seek appropriate approval of any anticipated cost overruns (e.g., due to changes of scope, unexpected findings, or other cost increases).
Assist with receiving and unpacking materials and transferring items to appropriate locations.
In coordination with the Facilities Supervisor, determine which areas of the facilities require the support and/or work of outside vendors/contractors.
In coordination with the Facilities Supervisor, prepare Requests for Proposals and obtain a minimum of two, and if possible three, bids for all estimated costs for goods and services.
All contracts and purchases require the approval of the Facilities Supervisor and the Building and Grounds chairperson.
In coordination with the Facilities Supervisor, maintain and file copies of all contracts.
In coordination with the Building and Grounds Team, manage/inspect/approve work of vendors/contractors, reviewing all invoices pertaining to work performed to verify satisfactory completion.
Approve and submit invoices to the Facilities Supervisor for final approval.
In coordination with the Building and Grounds Team, review and re-bid vendor contracts every two years.
Maintain the security entry system and locking/unlocking schedules.
Maintain inventory and assignment of hard keys, fobs, mobile access, and other means of access to all buildings and access doors.
Responsible for opening and closing of buildings.
Serve as the church’s liaison with repair crews, firefighters, and police when problems or emergency situations occur on the church’s property.
Oversee ground maintenance, mowing, leaf removal, and snow and ice removal from steps, sidewalks, and parking lots prior to scheduled services and events.
In coordination with the Building and Grounds Team, secure vendors/contractors as needed for these services.
Assist the Building and Grounds Team as needed on all church-wide scheduled
workdays.
Review the church calendar on a regular basis and coordinate with the Facilities Supervisor and the pastors the required set up/take down of seating and equipment for special events.
Assist the pastors and church members working on special events (i.e., luncheons, dinners, pancake breakfasts, auctions, funerals, Kids Consignment Sales, Vacation Bible School, Baccalaureate services, etc.)
Conduct a review of all on-site accidents and fill out applicable OSHA forms. Submit a completed accident report to the Facilities Supervisor within 24 hours of any injury/accident.
Perform other duties as required or assigned by the Facilities Supervisor.
V. Hours, Work Schedule, and Benefits
This is a full-time 40-hour per week non-exempt hourly position with benefits.
(e.g., vacation, paid time off, health insurance, retirement, etc.)
A time sheet must be maintained and submitted weekly to the Financial Ministry Assistant.
Normal work hours are Monday-Friday, 7 AM- 4:00 PM with one hour for lunch.
This position will be on call in the event of emergencies and/or equipment breakdowns.
In the event that hours worked in any week are more than 40, compensation time for the hours exceeding 40 will be provided the following week.
Any overtime pay for hours over 40 hours in one week, at time and a half, must be authorized in advance by the Facilities Supervisor.
Employer’s preference for hours worked above 40 in a work week is to provide compensation time, rather than overtime.
Salary is negotiable.